> ## Knowledge Base Index > Fetch the complete knowledge base index at: https://help.wiremo.co/sitemap.xml > Use this file to discover available pages before exploring further. > Pure-Markdown content can be obtained by appending a '.md' suffix to the content URLs listed in the sitemap (without the trailing slash). # How to Create Scheduled Scans in GTrack # GTrack | How to Create Scheduled Scans Use the **Scheduled Scans** feature to automatically track your business rankings daily, weekly, or monthly, eliminating the need for manual setup each time. || ⚠️ **Note:** Scheduled Scans are available on the **Free Plan;** you can track up to **3 keywords** per scan. Upgrade to a **Paid Plan** to unlock more keywords, higher frequency options, and full ranking history reports. --- ## Step 1: Go to Scheduled Scans * In your dashboard sidebar, click on **Scheduled Scans**. * Then click the **+ New Schedule** button at the top to create a new one. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-33-43_171pmz0.png =1024x543) --- ## Step 2: Create a Scheduled Scan Now it’s time to **configure your Scheduled Scan**. 1. Start by searching for your **business name** in the field at the top and selecting it from the results. (Service Area Businesses (**SABs)** are also supported. GTrack can find and track businesses that don’t display a public address on Google Maps.) 2. Next, set your **scan area**: * You can now choose between: **Preset Grid** – Automatically generate a square grid (default mode). **Draw Mode** – Manually draw your own scan area directly on the map. You can draw a **rectangle**, draw a **custom shape (polygon)**, or draw a **circle**. 👉 [Learn how to use Draw Mode in GTrack](https://help.wiremo.co/en/article/gtrack-draw-mode-tutorial-1qwpep7/?bust=1771920817274) ### If You Choose Preset Grid Mode * Select your preferred unit of distance: **Kilometers** or **Miles**. * Use the **grid size dropdown** (for example **9x9**) to define how large the scan area will be. * Use the **distance dropdown** (for example **1 km**) to set the spacing between scan points. ### If You Choose Draw Mode * Draw your scan area directly on the map using a **rectangle**, **custom shape (polygon)**, or **circle**. * ⚠️ The **grid size selector** (for example 9x9) will be hidden, because the scan area is defined by the shape you draw. * Select your preferred unit of distance: **Kilometers** or **Miles**. * Use the **distance dropdown** (for example 1 km) to control the spacing between scan points inside the area you draw. 3. Switch between **Kilometers** or **Miles** depending on your preference. 4. Choose your **grid size** and **distance unit**. For example: select **9×9** grid and **1 km** distance between pins. 5. Select the **scan type** you want to run: * **Maps** (Google Maps) * **Local** (Local Pack) ### **How scan types work** #### **Maps scan** * Tracks your rankings at each pin of the geo-grid directly on **Google Maps**. * **Credits** are equal to the number of pins. Example: **9×9 = 81 credits per keyword.** #### **Local scan** * Tracks your rankings in the **Local Pack (Map Pack)** that appears in **Google Search**. * **Credits** are **2×** the number of grid pins. Example: **9×9 = 162 credits per keyword.** 💡 **Tip:** Use **Maps** when you want detailed visibility across your entire map area. Use **Local** when you want to monitor how often your business appears in the Local Pack for searchers in specific locations. ⚠️ **Note:** For Scheduled Scans, you can choose either **Maps** or **Local** (currently in Beta and not available for Scheduled Scans). You cannot select both in the same schedule. Each scan type generates unique statistics and results, so combining them would produce inaccurate data. If you need both, simply create **separate schedules** for your **Maps** and **Local scans.** ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-36-56_1ljaiqw.png =1024xauto) 6. Enter a descriptive **Schedule Name** to easily identify your scan later. 7. Add the **keyword(s)** you'd like to track: * 🔹 **Free Plan**: up to 3 keywords * 🔹 **Starter Plan**: up to 5 keywords * 🔹 **Advanced Plan**: up to 10 keywords * 🔹 **Business Plan**: up to 20 keywords * 🔹 **Pro Plan**: up to 30 keywords You can add keywords in three ways: * **Manually type the keywords** you want to track and press **Enter** to add them. GTrack automatically shows **Google keyword suggestions** as you type to help you find related phrases. * **Bulk Add Keywords** - Click the **“Bulk Add Keywords”** link, enter your keywords separated by **commas** or **line breaks**, and click **“Add Keywords”** to insert them all together. * Use the **AI Keyword Suggestions** ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-43-08_1tf60uj.png =1024xauto) Take advantage of our **AI Keyword Suggestions** feature to generate up to **20 recommended keywords** based on your selected business. * Click the **blue star icon** next to the keyword input field to open the AI suggestions modal. * Select the desired **keywords** from the generated list by clicking **"Add"** next to each suggestion. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-47-33_1ij5mtw.png =1024x727) 8. **Choose Scan Frequency** Click on the **Frequency** dropdown and select how often you’d like the Scheduled Scan to run. You can choose from several options: * **Daily:** runs every day at the selected time * **Every Other Day:** runs once every two days * **Weekly:** runs once a week * **Every 2 Weeks**, **3 Weeks**, or **4 Weeks:** for less frequent scans * **Monthly:** runs once a month Your choice depends on how closely you want to track changes in your Google Maps and Local Pack rankings. For most users, a **daily** or **weekly** frequency provides the best balance between consistency and credit usage. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-49-26_1f4nbr5.png =1024x696) 9. **Set Time of Day** Below the frequency dropdown, set the **Time of Day (24h format)** when you want your scan to start. For example, you can schedule it for **12:00** or any other preferred time. Choosing a consistent time helps compare results accurately over days or weeks. Many users schedule scans during off-peak hours to reduce load and ensure consistent data from Google. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-50-31_co1l3y.png =1024x695) 10. **Advanced Search Settings** Here you can set a custom Zoom Level and change the Language Settings. By default, the Zoom Level is set to 13z, but you can adjust it to any preferred level between 1 and 20 depending on how focused or broad you want the scan. The default Language is set to English. 📘 Learn more in our full guide: [Set Zoom Level and Language in GTrack](https://help.wiremo.co/en/article/gtrack-zoom-level-and-language-1nvdcjs/?bust=1749116356353) || The Zoom Level and Language Settings are available for users on the Advanced Plan and higher. These options are not available on the Starter Plan. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-52-27_1k998gp.png =1024x782) 11. Optionally, check "Send email when scans complete" if you want to receive a notification every time your Scheduled Scan finishes. * You can choose to send notifications to your account email or a custom email, but the notification will be sent to only one selected email, not both. 12. You can **disable pins** on the map to exclude specific locations from the scan, this helps focus only on relevant areas and **reduces the number of scan credits used**. 🔗 [Learn how to Enable or Disable Pins to Get More Accurate Rankings](https://help.wiremo.co/en/article/gtrack-how-to-enable-or-disable-pins-to-get-more-accurate-rankings-1e3azz3/) 13. Click **Create Schedule** to finalize the setup, you’ll receive a confirmation message once it’s created successfully. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-04-1415-02-43_8zxt4h.png =1024x666) --- ## Step 3: View Your Scheduled Scan ## **View Your Scheduled Scan** Once your scan is created, it will appear in the **Scheduled Scans** list with full details displayed on its own card. **Scheduled Scan** box will also display a colored label at the top: * **Local:** for Local Pack (Map Pack) scans * **Maps:** for Google Maps scans This helps you easily distinguish between your scan types in the dashboard. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0613-34-11_1c5oekk.png =700x360) Each card contains key information about your **Scheduled Scan**: * **Business:** The selected business you’re tracking. * **Keywords:** The search terms being tracked across your map grid. * **Scheduled:** How often and at what time the scan runs automatically. * **Grid:** The size and spacing used for your scan area. * **Next Run:** When the next **Scheduled Scan** will occur. * **Scan Credits:** The total number of credits that will be used per run. * **Status:** Indicates whether the scan is **Active**, **Paused**, or **Completed**. * **Notifications:** Shows whether email alerts are **Enabled** for completed scans. 💡 You can use the icons at the top of the scan card to: * **View** scan history * **Share** the schedule report * **Run Scan Now** to start the scan immediately * **Edit** schedule settings * **Pause/Resume** the scan or notifications * **Enable/Disable** notifications * **Delete** the schedule In the next steps, we’ll walk you through **each of these functions,** so you’ll know exactly how to manage and get the most out of your **Scheduled Scans**. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0613-25-20_lx12o5.png =500x518) --- ## Managing Your Scheduled Scans ### 📊 View Scan History 1. Click the **View History** 📷 icon on your **Scheduled Scan** card to open the full scan timeline and results history. Here’s what you’ll see: * A **scrollable timeline** at the top - select any date to view scan results from that specific day. * The **map view** displays pin rankings for each scan point, color-coded by performance. ✅ You can **select each keyword** from the dropdown to view its results and ranking distribution individually. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/7_rszvfm.png =1024x681) 📌 The **Scheduled Scan Report** gives you a full view of how your business performs in local search compared to competitors. With insights on rankings, reviews, categories, and competitor strength, you can track progress over time and take action to stay ahead. Click on any pin to view full Google Maps results for that exact location: * See how your business ranks against others Quick actions: * Access quick links to **View on Google** * **New Scan:** instantly run a new scan centered on this competitor * **Track:** start monitoring this competitor in your Competitor Tracking list 📌 Learn more in the [Track Competitors tutorial](https://app.crisp.chat/website/69a30eea-46b8-43ce-9671-ebe09b6c7918/helpdesk/articles/en/38a9afcd-e0fb-4c20-98fd-c02a9fce903c/) * **Competitor Report:** generate a detailed competitor report with side-by-side analysis 📌 Full details in the [Competitor Report tutorial](https://help.wiremo.co/en/article/how-to-create-a-competitor-report-in-gtrack-2gpgws/?bust=1758531139638) ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-09-2310-32-14_164tl68.png =900x588) --- ### 🔗 Share Scheduled Scan Report Easily share your scan results with clients, teammates, or collaborators - without requiring them to log in. 2. Click the **Share icon** on any scan card to generate a **public share link** for that specific **Scheduled Scan**. Click **Copy** and share the link to anyone . ✅ Anyone with the link can view: * The full scan map * Ranking pins * Business name and keyword details * Ranking progress chart * Scan history by date 📘 *Want to learn more?* 👉 [How to Share a Scheduled Scan Report](https://help.wiremo.co/en/article/gtrack-how-to-share-a-scheduled-scan-report-143rlll/?bust=1747039973528) --- ### ⚡ Run Scan Now 3. Click the **Run Scan Now** ⚡ icon on your **Scheduled Scan** card to start a scan immediately, without waiting for the next scheduled time. * This generates a scan that is **included in your Scheduled Scan report** but **does not affect your Scheduled Scan timeline**. * You can use this option **once every 24 hours**. When you hover over the icon, you’ll see a tooltip showing the **remaining time** until the next manual scan can be triggered. * The **Run Scan Now** action works as a **regular scan**, so depending on your selected **grid size** and **number of keywords**, it may take some time to complete. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0614-17-08_pbzblj.png =400x419) #### ✅ Run Multiple Scans at Once You can now run multiple scheduled scans at the same time: 1. Select one, several, or all scheduled scans using the checkboxes. 2. Click the **Run** ⚡ button at the top. 3. All selected scans will start immediately. This is useful when you want to refresh results across multiple locations or campaigns in one action. ![Run Multiple Scheduled Scans](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/run-selected-scans_qao4tk.png =1024x543) --- ### ✏️ Edit Your Scheduled Scan 4. Click the **Edit icon** ✏️ next to the scan card. You can update the following fields: * **Scheduled name** * **Keywords -** Add or remove keywords manually, or use the **AI Keyword Suggestions** feature to generate keyword ideas. * **Grid size** and **distance unit** choose between `km` or `miles` * **Scan frequency** `Daily`, `Weekly`, `Monthly` * **Time of day** to run the scan * Toggle the checkbox to **receive email notifications** when scans complete Once done, click the **Update Schedule** button. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2026-02-2410-56-52_46ub7l.png =1024x705) --- ### ⏸️ Pause or Resume a Scheduled Scan 5. Use this option to pause or reactivate any of your **Scheduled Scans**: * Click the **Pause icon** ⏸️ to stop the scan temporarily. * The **status** will change to **Paused** * The scan will not run until resumed * To reactivate it, click the **Resume icon** ▶️. * The **status** will change back to **Active** This feature is useful if you want to temporarily stop tracking without deleting the scan setup. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0614-19-34_5v7169.png =700x362) --- ### 🔔 Enable or Disable Email Notifications You can control whether you receive an email every time a **Scheduled Scan** completes. 6. Click the **Email Notification icon** 🔔 on the scan card. * If **notifications are enabled**, clicking the bell icon will **turn them off** - perfect for when you want a quiet inbox. * If **notifications are disabled**, click to **turn them back on** - so you never miss an update when your scans complete. Whether you're laser-focused on tracking results or just need a breather, you're in full control. Get notified when it matters, or keep things quiet when it doesn’t. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0614-19-55_9gajse.png =700x359) --- ### 🗑️ Delete a Scheduled Scan 7. If you no longer need a **Scheduled Scan**, you can remove it permanently. * On the **Scheduled Scans** page, find the scan you want to delete. * Click the **Delete icon** 🗑️ at the top-right of the scan card. ⚠️ **Warning:** Once deleted, the scan and all its history will be permanently removed, this action **cannot be undone**. Only delete a scan if you're sure you no longer need the data or future tracking for that business and keyword set. ![](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/xnip2025-11-0614-21-01_9y21ox.png =400x420) --- ## 🔍 Search Scheduled Scans Use the search bar at the top of the **Scheduled Scans** page to quickly find a specific scan. Simply type part of the **schedule name**, **business name**, or keyword, and the list will instantly filter to match your input. This is especially useful when managing multiple scheduled scans across different businesses or locations. ![Search Scheduled Scans](https://storage.crisp.chat/users/helpdesk/website/-/7/f/2/f/7f2f2b9a81bb9000/scheduled-scan-search_1uk66wk.png =845x424) --- ## ✅ That’s It! You’ve now successfully learned how to **set up, manage, and share Scheduled Scans** using **GTrack**. This powerful feature allows you to: * Automatically track your business rankings on a **daily**, **weekly**, or **monthly** basis * Get **email alerts** when scans are completed * Monitor **keyword performance trends** over time * Instantly **run a scan manually** using **Run Scan Now** (once per 24 hours) * Optimize credit usage by **disabling unnecessary pins** * Share scan reports with **clients or team members** without requiring them to log in Share scan reports with clients or team members without requiring them to log in 📊 Want to turn your **Scheduled Scans** into professional keyword performance reports? 👉 [Learn how to generate a Rankings Report from Scheduled Scans](https://help.wiremo.co/en/article/gtrack-generate-rankings-report-from-scheduled-scans-tutorial-wxej1i/?bust=1747032680334) 🔗 Want to share your **Scheduled Scan** results with clients or team members? 👉 [How to Share a Scheduled Scan Report](https://help.wiremo.co/en/article/gtrack-how-to-share-a-scheduled-scan-report-143rlll/?bust=1747039973528) Ready to **automate your local SEO tracking** and deliver clear, data-driven results? Start using **Scheduled Scans** today and watch your rankings grow.